zenduck.me: Moving Expenses Policy Policies
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You may see a reduction in your pay as a result of the moving expenses being taxable income to you. The reduction will be based upon your tax withholding, the total cost of the move, and your salary level. Please see the examples below:
An employee has accepted a position at Brown University with an annual salary of $65,000. The employee elected their withholding to be single zero. The employee is relocating to Providence.
Scenario 1: The employee uses Conlon Moving systems to perform the move. Brown pays Conlon Moving Systems directly. Brown University directly pays Conlon Moving Systems, the preferred moving services provider, $5,000 for the moving expenses. The amount paid by Brown will be added to the employee’s paycheck in the pay cycle in which the final invoice is received by the University. The impact on the employee’s paycheck will be as follows: (see example on following page)
|
Salary |
Moving expense (ER paid) |
Taxable Income |
Taxes Withheld |
Taxes Owed |
Net Pay |
|
|---|---|---|---|---|---|---|
|
Employee pay (prior to reimbursement) |
$5,400 |
$5,400 |
$1,000 |
$4,400 |
||
|
Moving expense only |
$5,000 |
$5,000 |
$1,100 |
$-1,100 |
||
|
Employee pay + Moving expense (after reimbursement) |
$5,400 |
$5,000 |
$10,400 |
$1,000 |
$1,100 |
$3,300 |
Scenario 2: Employee uses a different moving service provider. Employee pays moving expenses directly. The employee pays the $5,000 for the moving expenses and is reimbursed by Brown University.
| Salary | Moving expense (EE paid) | Taxable Income | Taxes Withheld |
Reimbursement |
Net Pay |
|
|---|---|---|---|---|---|---|
|
Employee pay (prior to reimbursement) |
$5,400 |
$5,400 |
$1,000 |
$4,400 |
||
|
Moving expense only |
$5,000 |
$5,000 |
$1,100 |
$3,900 |
$3,900 |
|
|
Employee pay + Moving expense (after reimbursement) |
$5,400 |
$5,000 |
$10,400 |
$2,100 |
$3,900 |
$8,300 |
Please note the scenarios above are for illustration purposes only and may not be exact amounts. These illustrations do not include any pre/post tax deduction items that may also have an effect on net pay.